All cash will be stored in a secure and locked safe. Access to the safe will be made limited to upper management. Assistant managers and qualified supervisors may be given limited access to certain cash reserves. Safes are to remain secure during operations and during closure.
Starting banks
Starting banks will be securely placed in the safe when not in use. Access to the banks may be granted to upper management, assistant managers and qualified supervisors. The banks will be inventoried in and out of the safe by two employees.
Change
Change will be securely placed in a safe and preferably a different safe from the starting banks. Access to change will be granted only to upper management and qualified assistant managers. The change should consist of lower denomination bills and all coins. The change should be replenished as often as business dictates. As change is disbursed to employees for their banks, the record will be logged into the change disbursement log with two employees verifying the transaction.
Petty cash
Petty cash will be securely placed in a safe and preferably a different safe from the starting banks and the change if possible. Access to petty cash will only be given to upper management. Petty cash will be disbursed as needed. Petty cash is to be used in situations such as emergencies, local vendor purchases that do not invoice, and other unusual purchases needed for daily operations. Petty cash will be inventoried out by two employees and receipts will be inventoried back into petty cash by two employees. Receipts will be turned into the corporate office every month to replenish the petty cash fund.